| General
Padakhep is very much aware to ensure the quality services
to its beneficiaries. For ensuring the quality services,
Padakhep has developed strong internal monitoring and evaluation
system.
Objectives
Padakhep conducts the monitoring and evaluation of its programs/projects
for achieving the following objectives:
- To
ensure the quality services
- To
ensure all objective-oriented activities
- To
ensure the accurate utilization of proposed inputs
- To
ensure the proper distribution of proposed supports
- To
identify the problems in implementing the project activities
- To
solve the identified problems
Monitoring
and Evaluation Issues
During the implementation period of projects, Padakhep considers
the following monitoring and evaluation issues:
-
Whether
the finance and inputs are/are not being distributed
in time
-
Whether the activities are/are not being done as per
proposed budget line items and objectives.
-
Whether
proposed services of all personnel involved with the
respective projects are/are not being used properly
-
Whether the cooperation and faith among the team members
do/do not exist.
Monitoring
and Evaluation Strategy
The following monitoring strategies are followed:
- Central
monitoring
- Divisional
monitoring
Central
Monitoring
A central monitoring unit exists in Padakhep under the direct
supervision of the Executive Director. This unit is responsible
for monitoring all activities of all programs/projects.
The unit is accountable to the Executive Director. The outputs
of monitoring are shared with the respective division. This
unit identifies the divisional strength, weakness and suggest
probable remedies. The unit submits its report to the Executive
Director for action.
Divisional
Monitoring
Each division has a separate monitoring and evaluation unit.
This unit assists the divisional heads in informing the
real situation of the field.
Monitoring
cell of the President
Besides central and divisional monitoring, the activities
of Padakhep are monitored by the president’s monitoring
cell independently. This cell conducts monitoring activities
under the direct guidance of the president. After conducting
monitoring, the cell submits its report to the president
for action.
Time
Frame of Monitoring and Evaluation
Monitoring
• Weekly monitoring
• Monthly monitoring
• Quarterly monitoring
• Emergency monitoring
Evaluation
Padakhep conducts two types of internal evaluations. These
are as follows :
• Midterm evaluation
• Impact evaluation
Midterm
Evaluation
The midterm evaluation is conducted during the midterm of
the project. This evaluation is conducted to identify issues,
constraints related to the implementation of the project.
The project implementation authority can get clear ideas
about the types of changes, which are required for successful
completion of the project. The evaluation is usually carried
out by an independent team consisting of appropriate experts.
Impact
Evaluation
This evaluation is conducted after the completion of the
project to asses the impacts of the project on the project
beneficiaries as well as their community. The evaluation
is conducted by an independent team of appropriate experts
Monitoring
and Evaluation Tools
Each division uses separate monitoring tools (baseline survey,
group discussion, PRA, RRA, etc.) for conducting the monitoring
and evaluation of different project activities.
Steps of Monitoring and Evaluation
Padakhep follows 5 important steps in conducting monitoring
and evaluation. These steps are mentioned in the following
framework.(More......)
Monitoring and Evaluation Frame work >>> |
